MFP Capture

5 minute read Last updated on October 16, 2024


Dispatcher Stratus can take advantage of Konica Minolta MFP devices with IWS app compatibility. The MFP Capture node allows you to submit documents directly into a workflow with preconfigured scan settings. Since the node is accessed from the device panel, the workflow runs immediately with no scheduling. The workflow must, however, be running in order to be accessible to the MFP Capture node.

Important! The MFP Capture node must be present and enabled for a workflow to process scanned documents.

To open the MFP Capture node’s configuration window, add a collection node for MFP Capture to your workflow and double-click on it.

MFP Capture Node

Before Using the MFP Capture Node

Before a workflow with the MFP Capture node can be run successfully, devices must be registered with your tenant and the workflow must be shared with a registered device. For more information, see Device Management.

Configuring the MFP Capture Node

  • Enabled - To enable this node in the current workflow, ensure the Enabled toggle is to the right. By default, nodes are enabled upon creation. If you disable the node, and there are no other collection nodes, the workflow will not accept documents and will not pass validation.

  • Node Name - The node name defaults to this field. This name appears in the workflow below the node icon. Use this field to specify a meaningful name for the node that indicates its use in the workflow.

  • Node Description - Enter an optional description for this node. A description can help you remember the purpose of the node in the workflow or distinguish nodes from each other.

Buttons

  • Help - To access Online Help, click this button.
  • Cancel - To exit the window without saving any changes, click this button.
  • Save - To preserve your node configuration and exit the window, click this button.

View Options

These options determine what the user sees when accessing the workflow.

  • Scan Settings - Select this option to display the scan settings to the user.

  • Scan Preview - Select this option to display a preview of the scanned document to the user.

  • Workflow Preview Image - Select this option to display a preview of the workflow.

Device Licensing

Click this button to go to the Device Management page to add, edit, or remove devices.

Important! To run a workflow with the MFP Capture node, there must be at least one device licensed and shared with the workflow, and there must be at least one user with access to the workflow.

Device Assignment

Click this button to go to the Sharing modal.

Important!

  • To run a workflow with the MFP Capture node, there must be at least one device licensed and shared with the workflow, and there must be at least one user with access to the workflow.
  • The workflow must have been saved at least once in order to share it with users or devices. Clicking the Device Assignment button without saving the workflow will result in an error.

Scan Settings

Within the Scan Settings area, there are four basic scan settings and three advanced settings that can be adjusted. Here, you can predefine the settings for the MFP to use when scanning a document. These settings mirror those available to the user at the MFP. Not all scanning options are supported on all MFP devices. In these cases, such as color settings on a black and white MFP, the user settings here will be ignored. The settings are:

Basic:

  • Color - Select the color preference of the scan. Options are Auto Color, Full Color, Black, or Gray Scale.

  • Single / Double-Sided - Select which sides of the document to scan. Options are 1-Sided, 2-Sided, or Cover + 2-Sided

  • File type - Select the file type to save the scanned document as. Options are PDF, Compact PDF, JPEG, or TIFF.

  • Resolution - Select the scan resolution. Options are 200x200 dpi, 300x300 dpi, 400x400 dpi, or 600x600 dpi.

Advanced:

  • Blank Page Removal - Select whether to keep or remove blank pages from the scan file.

  • Separate Scan - Select whether the documents will be scanned individually or as part of a multi-pass scan.

  • Document Sizes - Select whether the scanned documents are of the same size. Options are All Same Size, Same Width, or Different Width.

In addition, each setting has a checkbox to allow editing of the setting at the MFP. If the box is unchecked, the user cannot change that scan setting at scan time.

Important! Only MFPs that support the Dispatcher Stratus app and have it installed are available for Device Licensing. For more information about which MFPs are supported, see the MFP Supported List.

Using MFP Capture at the MFP

On an MFP device, workflows are accessed through the Dispatcher Stratus app. At the MFP, take the following steps:

  1. Select your workflow - If only one workflow is currently running, that workflow appears. However, if multiple workflows are running, the Selection screen appears and you must select a workflow.

  2. Select your scan settings - If scan settings have been made editable at the MFP, you can update them at this time.

MFP Capture Node

  1. Select the Scan button - This will begin the scanning process.

Important! Certain MFPs natively support OCR. If the OCR Language drop-down menu does not populate properly, clear the cache on the MFP.