Email Out

Use this node to distribute documents in an email format, directly to intended recipients. The output node allows you to send documents via email in an automated workflow.

Configuring the Email Out Node

To open the node’s configuration window (shown above), add a distribution node for Email Out Node to your workflow and double-click on it. You have the following options:

• Enabled - To enable this node in the current workflow, select the toggle until “Enabled” displays. The default setting is “Enabled”. If you disable the node:

  • The workflow will ignore the node.

  • The node will not check for logic or error conditions.

  Important! If you disable this node, and no other distribution nodes are enabled, it will not cause the workflow to fail validation, but no processed documents will output and they may be lost.

• Name - The name in this field appears below the node’s icon in the workflow. The node’s name defaults, but you can edit it. For example, you can specify a name that indicates the node’s function in the workflow.

• Description - Enter a description for this node that details its purpose in the workflow, and/or to distinguish it from other nodes in the workflow. If the description is long, you can hover your pointer over the field to display its entire contents.

  This field is optional and is for internal use. That is, it appears only in this window and not in the workflow.

• Include File Attachments - To include file attachments in the email, select the toggle until it moves to the right. The default setting is “Enabled”.

  Note: The maximum total file size for emails and attachments combined is 10 MB.

Buttons

• Help - Accesses Online Help.

• Metadata - Accesses the Metadata Browser.

  Important! When using metadata in a Distribution node, you must update the metadata format.

• Cancel - Exits the window without saving any changes.

• Save - Preserves your node configuration and exits the window.

Node Workspace

Use this area to specify your preferences for the outgoing email. You have the following options:

• From - By default, the Email Out node sends emails from System <noreply@dispatcherstratus.com>. You can update the “friendly name” portion (System) by typing in the field provided. For example, you can type “Rachel” in the field, and emails from the node will appear in the inbox as Rachel <noreply@dispatcherstratus.com>.

• To - Enter the recipient’s email address. Separate multiple addresses with a comma, semicolon, or new line.

  • Cc - Click in this field to enter an email address to be “carbon copied” on the email.

  • Bcc - Click in this field to enter an email address to be “blind carbon copied” on the email. With this option, recipients on the Bcc list are not shown to other recipients.

• Subject - Enter a subject line for the email.

• Message - Enter the message to accompany the output files.